Accurate medical records are essential in providing a patient with the care they need. As a medical provider, you may use a handheld device or app to record audio that pertains to a patient's diagnosis or treatment. At the end of the day, you need to sit down and list to the audio and transcribe it. The transcriptions will allow you and other medical staff to review patients' files as needed. Read on for more info about medical transcription companies.
Transcribing on the Premises
If you have a full workload that must be handled each day, transcribing your audio or written notes can be time-consuming and cause you to need to stay at your medical office after your business is closed. Hiring a transcriptionist to work at your place of business may be costly. One transcriptionist may not be able to handle the workload and this could result in you needing to hire a handful of people to tend to the transcribing requirements.
Audio-to-text programs aren't always accurate. If a person isn't speaking clearly enough, words may be misrepresented. The transcribed audio could ultimately be filled with errors. Any errors that pertain to a person's diagnosis or treatment could have devastating effects, both for a patient and your company's reputation.
A medical transcription company that provides offsite service features a pool of transcribers who are HIPAA-compliant and trained to understand medical terminology. Based upon the number of notes that need to be transcribed, a set number of transcriptionists will be assigned to transcribe the material.
FIles can be sent digitally to an offsite provider at the end of each day. The team of transcribers will review the material and will transcribe it. Formatting is conducted offsite and many service providers will add transcribed material directly to each patient's file. This process will allow a doctor or nurse to review the files on the following workday and use the transcribed material to refresh themselves about each patient's condition.
Transcribed material will also support those who are responsible for filing insurance claims. As your insurance department files claims, they will be able to scan through the transcribed material and will be less likely to make a mistake during each insurance claim transaction. Some medical transcription service providers offer a free trial. If you would like to determine how a transcription service can benefit you, contact a provider and inquire about incentives that are being offered to new customers.